Wadata IEE, EMMP and CRM Request for Proposals (RFP)
Request for Proposals (RFP)
RFP Title: Wadata IEE, EMMP and CRM
Issuance Date: Monday, May 20, 2019
Closing/Submission Date: Friday, May 24, 2019
Submission Location: Meredith Cann MCann@ncba.coop
I. PROJECT (ACTIVITIES) DESCRIPTION AND BACKGROUND INFORMATION
Save the Children leads a four-member consortium (Save the Children, NCBA CLUSA, The Kaizen Company, DEMI-E) to sustainably improve food security and resilience among extremely poor and chronically vulnerable households in the four communes of Guidiguir, Damagaram Takaya, Guidimouni, and Mazamni in Zinder region. Utilizing differentiated pathways addressing the specific needs of extreme poor and chronically vunerable households and based on the strengths and needs of different wealth categories, Wadata Activities will target directly 27,000 households, and indirectly 20,000 additional households to support with the following purposes:
- PURPOSE 1: Enhance collective action to address food, nutrition, and water security shocks and stresses
- PURPOSE 2: Increased capacities, assets and agency for improved access to adequate and diverse food at all times
- PURPOSE 3: Improved nutrition, health, hygiene and sanitation of pregnant and lactating women, adolescents, children under five and their families
The project has identified four leverage points that have the greatest potential for positive, sustainable impact: female and youth empowerment for inclusive development; improved community natural resource management with a particular emphasis on water; participatory governance of Community-Based Organizations (CBOs) and their institutional counterparts; and the engagement of community influencers as drivers and supporters of change.
The SOW purpose:
The purpose of this solicitation is to engage a consultant to produce Activity-level Initial Environmental Examination (IEE) following the USAID Niger RFA IEE template for the Wadata Development Food Security Activities (DFSA). Building on the RISE II Program-level IEE, the Activity-level IEE will assess reasonably foreseeable impacts on the environment of each proposed activity in order to provide sufficient information and analysis to reach one of four conclusions (or threshold determinations) regarding the environmental effects.
The overall intent of conducting and Activity-level, in-depth Initial Environmental Examination (an initial IEE has been completed as a desk-review, based on the RISE II Sahel Programmatic IEE) for the Wadata DFSA is for the consultant to focus on the following:
- The consultant must recommend one of the three threshold determinations cited in diagram below for each Wadata Purpose and relevant Activity that could positively/negatively affect the environment.
- The IEE must also JUSTIFY any categorical exclusions identified during the screening process.
- The recommendations (and Categorical Exclusion justifications) are subject to review and approval or rejection by the USAID Bureau Environmental Officer (BEO) and require further analysis.
- Based on the IEE findings and informed by the project MEAL plan, the consultant will write an Environmental Monitoring and Mitigation Plan (EMMP) to guide compliance.
Figure 2: USAID Environmental Examination Framework
The IEE must ensure compliance with Niger country regulations per Condition 8 under the DCHA FFP FY18 RFA IEE (see Weblink below). In order to ensure environmental compliance and applicability of the partner country’s policies, programs, and procedures (addressing natural resources, environment, food security, and other related issues), the IEE will consider these important variables for each activity.
Environmental Mitigation and Monitoring Plan (EMMP):
Using the format suggested in the USAID Niger RFA IEE (see below), the consultant will develop activity-specific EMMP as an Annex to each IEE. As feasible, the consultant will identify overlap and opportunities for environmental safeguard collaboration between Save the Children and the other active DFSAs in Niger (e.g., CRS/Hamzari and CARE/Girma DFSAs).
Table 1: USAID Niger RFA IEE, Template for Environmental Mitigation and Monitoring Plans
|Interventions||Identified Environmental Aspects or Impacts||Mitigation Measure(s)
|Monitoring Indicator(s)||Monitoring and Reporting Frequency/ Methods||Responsible Parties|
|[Intervention 1 Title]|
|[Intervention 2 Title]|
|[Add rows as needed]|
Climate Risk Management (CRM) Screening:
In accordance with Agency policy (ADS 201mal), the consultant will develop a brief narrative of the risk assessment methodology and complete the Climate Risk Management Summary Table (Climate Risk Screening and Management Tool).
Compliance with USAID’s Pesticide Procedures and Water Quality Assurance Plan (WQAP):
The development of any PERSUAPs and FMPs will come under different SOWs following USAID approval of the IEE.
The development of any WQAPs will come under different SOWs following USAID approval of the IEE.
Environmental assessments or other analyses:
The IEE process will identify any further assessments or analyses required for the DFSA, this includes but is not limited to Scoping Statements and Environmental Assessments.
The development of any additional assessments will come under different SOWs following USAID approval of the IEE.
Environmental monitoring systems and building staff capacity:
During the development of the IEEs, the consultant will be responsible for working closely with Wadata M&E staff and Purpose Technical Leads to raise awareness about environmental issues and USAID’s Environmental Procedures during the field assessment work.
Once IEE approval by USAID, Wadata will develop tailored environmental monitoring systems, such as EMMP toolkits and checklists. These environmental monitoring systems and WQAPs require approval from the activity’s AOR and USAID Regional Environment Office (REO).
Additionally, once environmental monitoring systems are established, Wadata DFSA will provide training to their respective field staff on these systems and the content of all USAID approved 22 CFR 216 documentation, such as the IEE. Wadata should advise on environmental compliance and management training expectations that pertain to the life-of-the-awards.
The development of these systems, and subsequent formal training (or other long-term technical support), will come under different SOWs following USAID approval of the IEE.
The IEE details the process for annual reporting requirements that comply with the USAID Niger RFA IEE. Specifically, the DFSA will be required to collect EMMP data and provide an annual Environmental Status Report (ESR) to USAID for review and approval. The ESR is now required prior to the submission of the annual Pipeline and Resource Estimate Proposal (PREP).
The development of any annual reports will come under different SOWs following USAID approval of the IEE.
Although it should be noted that Environmental Review Forms (ERFs) are required by activities funded by the Africa Bureau, the DFSAs, which are funded by the DCHA Bureau and the Office of Food for Peace (FFP), are not required or expected to develop ERFs. The ERFs tend to contain similar information to the ESRs and the detailed activity-level IEEs and can, therefore, be redundant. USAID/FFP Niger will work closely with each DFSA implementing partner to determine if ERFs make sense as an “add on” to their required documentation.
Decision to do any ERFs will be under separate SOWs after USAID approves the IEE. Please note that ERFs technically do not require approval, per DCHA FFP procedures, but should be shared as a courtesy with USAID Environmental Officers for feedback.
Notwithstanding further discussion, the final research design and methodology (using mixed methods) should allow for the highest quality and most credible evidence that answers the questions in the previous section. That said, Wadata DFSA recommend that the selected methodologies be as participatory as possible from the stakeholders to relevant contacts, from review of documentation to the field visits, and from selection of tools to data analysis.
The consultant will be working from a partially completed supplemental IEE, with data and determinations pulled from the RISE II Sahel Programmatic IEE (PIEE). The consultant’s role will be to complete the final IEE with additional information and questions from this initial document, and as well as the required next steps for final product. The tasks to meet this deliverable include:
- Confirm with Save the Children and their relevant partner representatives the types of sites or activities the consultant should visit in the field and the best options for conducting reviews and data gathering. Develop field visit plans accordingly.
- Field Visit to Zinder, Niger:
- Meet and discuss with key stakeholders in the targeted communes in Zinder regions and at central-level, including Direction of Environment, to raise questions and discuss any concerns regarding possible negative environmental impacts or potential to mitigate those impacts, as well as the potential to monitor such mitigation. This will also include breaking out activities into detail to enable analysis at a more granular level for accuracy and correct determinations.
- Visit targeted villages and communes in Zinder regions to understand the context of the Wadata implementation, and review sites for activities, to determine whether a “Positive Determination” or “Negative Determination with Conditions” would be required for any project activities. For those indicated as being “Negative Determination with Conditions”, outline mitigation actions, indicators to monitor, and timeframes for periodic monitoring. For those indicated as being “Positive Determination”, outline next steps for further analysis.
- Conduct a Climate Risk Management (CRM) screening of all project activities, pursuant to USAID ADS 201mal; referencing RISE II Climate Risk Management screening document as appropriate.
- Meet with Wadata MEAL Team to develop links between the M&E and EMMP with particular focus on monitoring indicators. For example, adapting PIRS and required trainings for staff who will be monitoring.
- Present the first draft of the IEE and EMMP for Save the Children and NCBA CLUSA review and comments to the consultant for revisions and updates.
- The consultant will adjust the report to reflect important inputs made by these key personnel for USAID submission.
- The Wadata DFSA will be responsible for submitting the IEE to its AOR within 60 days of the M&E workshop (May 10, 2019). The AOR is responsible for circulating the document to USAID Mission and Washington staff for necessary clearances, including the MEO followed by the BEO.
- The consultant will be engaged to address all USAID comments, working directly with the project. The consultant will remain responsible for making changes until the final IEE is USAID approved, unless otherwise agreed with all parties.
- Detailed work plan for field level visits, including methodology for data collection
- Recommendations and inputs to M&E System
- First draft of IEE and all annexes for Wadata’s review ahead of submission
- Draft IEE and all annexes (CRM and EMMP) for USAID submission
- Final IEE inclusive of edits from USAID review
ESTIMATED TIMELINE and LEVEL OF EFFORT
The consultant shall receive up to 20 days LOE for completion including work plan preparation, field visits, in country meetings and writing draft IEE report. The consultancy will increase 5 additional days of LOE for edits and revisions made based on USAID review, comments and questions.
Timeline dates will be finalized upon signature of the consulting agreement:
- Document Review and Preparation: completed ahead of field visit
- In-Country Field Visit: 2 weeks, completed by June 21, 2018
- First draft of deliverables: June 30, 2019
- Completion of Deliverables – Draft IEE and all annexes (CRM and EMMP): due July 9, 2019
- 5 or more years’ experience in carrying out environmental impact evaluations and qualitative studies in multiple sectors, especially in food security and nutrition, WASH and other infrastructure sectors
- Extensive knowledge and experience in conducting and delivering high quality IEEs for USAID and other products related to and in compliance with USAID Environmental Procedures (22 CFR 216) throughout the project cycle
- Strong research design and coordination skills, as well as a proven track record to deliver the highest quality and most credible evidence on a timely basis despite logistical and administrative challenges
- Fluency in French and English
- Cover letter highlighting experience conducting IEEs for USAID and other products related to and in compliance with USAID Environmental Procedures (22 CFR 216) and proposed consultant daily rate (2 pages maximum).
- Resume or CV highlighting relevant experience for proposed consultant (no page limit).
- List of at least three references, including contact information (1-page maximum).
Submissions must be received by 5pm EST on the date indicated on Page 1 of the RFP. Applications must be sent to Meredith Cann at firstname.lastname@example.org
Proposals will be evaluated in accordance with the criteria set forth below:
- Past performance 40%
- Qualifications and experience 30%
- Cost 30%