Regional Finance and Compliance Manager
SCOPE AND PURPOSE: The Regional Finance and Compliance Manager oversees and manages compliance issues in the field. S/he represents NCBA CLUSA in the execution of financial and legal business transactions related to the startup and closeout of projects, including, but not limited to, establishing bank accounts and hiring local accountants or accounting firms. The Regional Finance and Compliance Manager performs accounting oversight, analyses, and reporting support and will manage and monitor the controls and regulatory requirements of the project life cycle from startup to closeout. S/he will ensure the operations in the project offices comply with regulatory and donor requirements, and with NCBA CLUSA’s internal policies and procedures. The Regional Finance and Compliance Manager provides audit and investigation support to multiple projects and works in partnership with program staff in the corporate compliance function. S/he will travel to multiple field locations to perform these duties to ensure that all projects’ financial activities have adequate internal controls that comply with local government regulations and donor guidelines. This is a field-based position.
ESSENTIAL AREAS OF RESPONSIBILITY
• Manages and provides guidance on NCBA CLUSA’s budgeting, contracts and grants activities ensuring compliance with NCBA CLUSA and donor policies and procedures.
• Works with local government entities and financial institutions to facilitate the startup and closeout of projects to meet the necessary tax, registration, and other legal requirements to protect the organization’s standing in each country of operation.
• Serves as an official NCBA CLUSA representative in the execution of financial and legal business transactions related to the startup and closeout of projects.
• Conducts country and program level compliance reviews to prevent and detect any violations of rules, regulations, or laws for the protection of the organization’s reputation and status.
• Provides regular compliance and financial training to field offices on the development of comprehensive office budgets, ensuring compliance with NCBA CLUSA’s and donor’s financial requirements.
• Assists in the development and enforcement of compliance and internal audit-related policies for field locations to promote consistency and uniformity in their application.
• Works with field teams to update administrative policies and manuals to ensure compliance with updated rules, regulations, and executive orders, and for standardization across projects.
• Performs audit functions on project financial systems and processes, verifies the effectiveness to restrict access to confidential records and reports findings.
• Plans and analyzes the requirements of internal and external compliance and internal controls needed to effectively meet donor mandates.
ADDITIONAL AREAS OF RESPONSIBILITY:
• Provides support to Directors of Admin and Finance (DAF), including performing the duties of a DAF when a DAF is on extended medical leave, home leave, or otherwise unable to perform their duties over an extended period.
• Reviews and provides support for the financial aspects of contract execution of local and international sub-implementing partners.
• Participates in investigations into regulatory and compliance issues in collaboration with Corporate Compliance.
• Implements segregation of duties requirements with financial management positions, financial procedures, and procurement.
• Serves as liaison for all field audits and keeps management informed of pending issues and conducts follow up reviews on internal audit observations.
• Travels to overseas project (field) locations to facilitate training and capacity building related to finance, accounting, and compliance matters.
• Participates in identifying, managing, and assessing financial risk.
• Other duties as needed.
SKILLS AND EXPERIENCES
• Bachelor’s degree in Accounting, Finance, Business, or in a Finance-related field; Master’s degree in a Finance-related field preferred.
• Minimum of five years of direct relevant experience in financial management, contracts, and grants administration, program management, and compliance, preferably in the areas related to NCBA CLUSA’s core focus sectors: food security and agriculture, democracy and governance, natural resource management, cooperative development, integrated women and gender initiatives, and community-based health.
• Extensive knowledge and strong experience in working with U.S. government-funded and multiple donor projects including USAID and USDA and non-government organizations and foundations such as Mastercard Foundation, NORAD, the Austrian Development Agency, etc.
• Extensive knowledge of complexities of working in the international arena, particularly in the developing world, and government-funded project compliance requirements.
• Overseas experience working in developing countries preferred.
• Ability to apply various internal control frameworks, risk concepts, and auditing standards to compliance reviews, audits, and related efforts.
• Strong knowledge of regional and local political institutions, socio-economic environment, and culture.
• Excellent written, verbal communication, and interpersonal skills.
• Strong attention to details and results oriented.
• Ability to work collaboratively with a diverse group of people.
• Ability to travel to multiple field locations is required.
• Strong facilitation, leadership, analytical, and critical thinking skills.
• Fluency in English required, multiple language fluency desired.
• Proficiency using MS Windows and MS Office products including Excel, Word, and PowerPoint, and Web Conferencing Applications.
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
CERTIFICATES, LICENSES, REGISTRATIONS:
Ability to solve practical problems and deal with a variety of variables in situations where complex tasks are necessary.
While performing the duties of this job, the employee is regularly required to sit, use hands to write or type, use arms to reach for items and turn head to speak and/or hear others. The employee will frequently walk, reach, stoop, push and pull up to 20 pounds and lift 10 lbs. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
The noise level in the work environment is usually moderate and should remain low to moderate during normal business hours. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job within an office setting. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions of the position.
RELATIONSHIPS: The Regional Finance and Compliance Manager reports to the Executive VP and CFO and works closely with the International team. S/he is expected to work in a positive, professional manner with all NCBA CLUSA staff, former staff, members, potential members, vendors and the public.